"Who is on the 20-tonner right now — and is he actually certified for it?" On most sites that question takes phone calls and hope; after an incident it takes a week and a lawyer. HVI answers it in one tap: every operator's licences, certifications, medicals, and authorised machines in one register, checked automatically at every assignment — sign up free and load your crew this week.
Track Which Operator Is Certified for Which Equipment
Licences, certifications, medicals, machine authorisations, and daily hour logs — one register per operator, one check at every assignment, zero uncertified pairings leaving the yard.
The Same Question, Answered Three Ways
The answer lives in a register at the time office, a file at HR, and the supervisor's memory — three sources, none current, and the honest reply is "probably Ramesh, and probably fine." After an incident, "probably" becomes the whole case.
Faster but no truer — someone photographs a licence, someone else confirms by voice note, and the group chat becomes a compliance record nobody can search, export, or defend six months later.
The dashboard shows the pairing live: operator, machine, authorisation status, and every supporting document two taps deep — the same answer for the supervisor at 7 AM and the auditor in July.
What Lives on Every Operator's Card
Load the Crew Once — Then Every Assignment Checks Itself
Operators load in minutes each: photo, documents, machine tags. From then on the register runs the discipline — expiry alerts ahead of every date, assignment checks at every dispatch, hour logs building daily, and exports answering any audit. Bring your crew list, contractors included, to a 30-minute session and our India team sets it up with you.
The Crew Board a Supervisor Actually Uses
| Operator | Authorised For | Status | Next Date to Watch |
|---|---|---|---|
| Devraj S. | Excavator 20T, Rock Breaker | Clear | Medical — 74 days |
| Sushil K. (contractor) | Dumper, Water Tanker | Clear | Licence renewal — 41 days |
| Anil P. | Wheel Loader | Watch | Refresher training — 12 days |
| Prakash M. | Grader, Dozer | Blocked | Medical lapsed — redeployed until cleared |
One screen, sortable by site and machine class: who is clear, who needs a renewal booked, and who cannot be assigned today — with the reason attached. The morning allocation meeting reads this board instead of reconstructing it.
The Dispatch Moment, Both Ways
The Pairing Is Clear
Supervisor assigns Devraj to the 20-tonner; the system verifies his tags, licence, medical, and training in the background and the assignment simply happens — the check costs nobody a second when everything is in order, which is the point.
The Pairing Is Not
The same tap on a lapsed medical or a missing tag blocks with the reason shown — and if a genuine emergency demands it, a manager-level override proceeds with name, reason, and timestamp logged. The system suggests and protects; it never hides what happened.
Frequently Asked Questions
Can one operator be authorised for several machine types?
Yes — tags are per machine category with their own supporting documents, so a versatile operator carries an excavator tag, a loader tag, and a breaker endorsement side by side, and the assignment check reads whichever pairing today's allocation needs.
What about relief and temporary operators?
They join the register before they join the seat — a ten-minute onboarding with documents scanned beats a shift of unverified operation every time, and the record persists so the same relief operator returns pre-verified next season.
Does this cover DGMS requirements at mine sites?
The register holds the mine-side stack — statutory VT, medicals, and the manager's written authorisation per category — on ladders with evidence attached, and non-mine sites simply run the same discipline with their applicable documents. One system, scoped per site's regime.
Can the hour logs feed payroll and billing?
Operator-wise and machine-wise hour reports export cleanly for payroll inputs, contractor billing, and utilisation analysis — the same daily log serving compliance, wages, and hire disputes at once; sign up free and see the exports on your own data.
Will operators actually use the app?
The operator's screen is deliberately small: today's machine, the pre-start checklist, photo capture, and hours — in Hindi or English, offline-capable, learnable in one toolbox talk. See the operator flow end-to-end in a 30-minute demo with our India team.
Every Seat, the Right Person, Provably
Stop running certifications on memory — start free and load your crew this week, or bring your operator list to a 30-minute session and leave with the register live.
