Every heavy equipment manufacturer — JCB, Tata Hitachi, CAT, BEML, Komatsu — follows the same 4-tier preventive maintenance structure: PM1 at 250 hours, PM2 at 500 hours, PM3 at 1,000 hours, and PM4 at 2,000 hours. This page gives you the complete fill-in-ready PM schedule template for any Indian construction or highway fleet. Print it for the workshop wall, or run it digitally on HVI to track every machine automatically. Get the digital version free and skip the printing.
Preventive Maintenance Schedule Template for Heavy Equipment
Print-ready hour-based PM template covering Daily, 250-hr, 500-hr, 1,000-hr, and 2,000-hr services for JCB, Tata Hitachi, CAT, BEML, Komatsu, and SANY equipment fleets.
The Complete PM Schedule Template
Below is the workshop-ready preventive maintenance template. Each tier shows the engine-hour interval, key service tasks, time required, average ₹ cost, and the right column to record machine number, last service date, and next due. Get the digital version to auto-track all of this without paperwork.
- Engine oil & coolant level
- Hydraulic level + leak check
- Fuel + water trap drain
- Track tension / tyre pressure
- Lights, horn, seat belt, brakes
- Engine oil + filter change
- Fuel filter replacement
- Air filter clean / replace
- Hydraulic return filter
- Lubrication of all greasing points
- Battery terminal & voltage check
- All PM1 tasks
- Hydraulic oil sample test
- Fuel system clean
- Coolant top-up + condition check
- Belt & hose inspection
- Alternator & starter check
- Undercarriage measurement
- All PM1 + PM2 tasks
- Hydraulic oil change
- Full hydraulic pressure test
- Cooling system flush
- Valve clearance check
- Swing bearing inspection
- ECM diagnostic scan
- All PM1 + PM2 + PM3 tasks
- Hydraulic pump & valve inspection
- Engine compression test
- Undercarriage rebuild assessment
- Structural weld inspection
- Full electrical audit
Per-Machine Tracking Sheet
Use this sheet for every machine in your fleet — JCB, Tata Hitachi, CAT, BEML, Komatsu, Ashok Leyland, SANY, Volvo. Update it weekly. Book a demo to see how HVI does this for 50+ machines automatically without spreadsheets.
Stop Filling This Sheet Every Week — Let HVI Auto-Track 50+ Machines
HVI auto-schedules PM1 to PM4 by actual engine hours. Generates work orders 14 days before due. Reserves spare parts. Sends mobile alerts. Live in 10 minutes — no hardware.
Severe-Condition Adjustments for Indian Sites
OEM intervals assume normal conditions. Indian construction reality is different. Apply these adjustments based on your site type. Sign up free to let HVI auto-adjust intervals based on the site you assign each machine to.
Why Digital PM Beats Excel — Side by Side
The template above works on paper, but on a 50-machine fleet it becomes Excel chaos within weeks. Book a 30-minute demo to see why most contractors switch from Excel to digital PM within 90 days.
Expert View — From a Fleet Maintenance Head
We run 64 machines across 3 highway packages — JCB excavators, Tata Hitachi loaders, CAT graders, BEML compactors, and Ashok Leyland tippers. Earlier we tracked PM in 4 separate Excel sheets and a WhatsApp group. Every month we missed at least 8–10 PM services. After moving to HVI, the system auto-schedules PM1 to PM4 by engine hours, sends alerts 14 days in advance, and reserves spare parts. Last quarter we hit 98% PM compliance and saved nearly ₹38 lakh in avoided emergency repairs.
Conclusion — The Template Is Free, but Discipline Is Not
This template works for any heavy equipment fleet — JCB, Tata Hitachi, CAT, BEML, Komatsu, Ashok Leyland, SANY, Volvo. But a printed schedule on a workshop wall is only as good as the discipline that follows it. The contractors winning the next decade of NHAI, mining, and infrastructure projects treat PM not as paperwork, but as a daily KPI tracked, scored, and reviewed weekly. Book a 30-minute demo to see how HVI auto-runs this template across your entire fleet — without a single Excel sheet.
Get the Digital PM Template — Live on Your Fleet in 10 Minutes
Indian construction, mining, and highway contractors use HVI to digitise PM schedules across JCB, Tata Hitachi, CAT, BEML, Komatsu, and SANY equipment. Auto-scheduled work orders, 14-day advance alerts, spare parts reservation, audit-ready records — all from one mobile app.
